Administration Branch | UPSC

Administration Branch

BRANCH : ADMINISTRATION
SECTION : Common to Admn-I/ Admn-II /Admn-III / Admn-V Sections  

UPSC (Staff) Regulations, 1958 (Notification dated 17th October, 1958)
UPSC (Members) Regulations, 1969 (Regulations dated 19th September, 1969)
UPSC (Members) Regulations, 1969 (Notification  dated 28th June, 2007)-updation
UPSC (Members) Amendment Regulations, 1969 (Notification  dated 11th December, 2009)

Sl  No

Type of Cases

Channel of Submission  
As approved

 1

Payment under CGEGIS  
(a) For Gr. A Officers of JS and AS level  
(b) For Gr A officers of DS level and below and  
     Gr B officers

Secretary  
JS (for Gr. A &B)

 2

Recruitment/Appointment /Promotion of staff / officers

For Group A officers
JS  AS - Secy.- Chairman

3

Relieving of officers/staff

For Group A officers
JS  AS - Secy.- Chairman 

4

Forwarding of applications for outside jobs, deputation etc.

For DS level and above 
JS  AS  Secy.- Chairman  

For Gr. A officers below DS level  
JS  AS  Secy

For Group B officers  
JS  AS 

For Group C officers 
SO  US  DS

For Group D officers  
SO-US

5

Transfer / Posting of officers /staff  
(a). In case of officers of the level of AS and above

(b) In case of officers of DS/JS level and equivalent

(c). In case of officers up to the level of US (Gr. A)   

 

JS  AS  Secy.-Chairman

JS  AS  Secy.  

JS  AS.  

6

Sanction of advance of pay/leave salary/ provisional pay

(a). In case of JS (A)  

(b) In case of all other Gr. A officers

(c). In case of Non-gazetted/ Gr. B gazetted.  

 

  AS   

  JS  

SO - US

7

Seniority list  

(a) For Gr. A posts  

(b) For Gr.B posts and  
      posts carrying scale of pay of 
     Rs.4500-7000/5000-8000

JS  AS  Secy.- Chairman

JS   Secy.

8

Counter Affidavit to applications  filed in Court Cases

JS  AS  Secy.- Member  
(Non-defending cases)  

JS  AS  Secy.- Member-Chairman(defending cases)

9

Grant of family planning allowance

For Gr.A Officers
Secretary  
For all others 
SO-US-DS

10

Sanction of leave

(i) Officers above the level of DS  

(ii) Officers of US/DS level  
(iii) Jr. Gr. A/ Gr. B gazetted (other than PSs/SPA/PA)  
(iv) Sr.PPS/PSs/SPA/PA/Stenos  

 

For officers of the level of AS/JS 
Secy.  

For officers of the level of DS/ US  
AS

For officers of and below US level and Gr. B gazetted 
JS
JS

BRANCH: ADMINISTRATION  
SECTION: ADMN-I

Sr.No

Type of Cases

Channel of Submission

 As approved

1

Creation of posts  

JS  AS  Secy.- Chairman

2

Framing / Amendment  of RRs.

JS  AS  Secy.- Chairman  

BRANCH :  ADMINISTRATION  
SECTION : ADMN-II

Sl  No

 Type of Cases

Channel of Submission  
As approved

1

Filling up of Gr. A & Gr. B Ex-cadre posts on deputation/re-employment including STC where selection is to be made in consultation with the Commission.  

(a) For circulation of vacancy and its publication giving 45 days time.  
(b) Scrutiny of applications short listing of  eligible candidates and obtaining of clarification/ACRs etc. from the forwarding authorities  
(c) Nomination of departmental representative in the selection committee meeting .  
(d) Furnishing of integrity certificate and certificate regarding major/minor penalties, in respect of eligible candidates in the UPSC.  
(e)   Obtaining approval of the appointing authority for appointment of candidates recommended by the Commission or  for cancellation of appointment and for operation of reserve list where necessary:-  
(i) For Gr. A posts   
(ii) For Gr. B posts

 

 

DS /JS

SO  US  DS 

 
JS  AS  Secy.

SO  US  DS

 

 
JS  AS  Secy.- Chairman  
DS  Secy.

2

Filling up of Gr. B gazetted, Gr. B non-gazetted and Gr. C posts on transfer on deputation/transfer basis, where Commission is not consulted.  
(a) For circulation of vacancy and its publication giving 45 days time.  
(b) Submission of case to the President of the Selection Committee for fixing of date of SCM:-  
(i) For Gr. B posts  
(ii) For Gr. C posts  

(c)Obtaining approval of the appointing authority for appointment of candidates recommended by the SCM or for cancellation of appointment and for operation of reserve list where necessary:-  
(a) For Gr. A posts  
(b) For Gr. B posts  and Gr. C posts  
(where Secretary is the appointing authority)  
(c) For Gr. C posts  
(other than above)

JS

JS   Secy
AS

JS  AS  Secy.-Chairman  
JS   Secy.  

JS

3

Appointment as  DDO on regular basis and authorisation of an officer to act as DDO on short term basis when the regular incumbent is on tour/leave/ training etc.

JS AS -   Secy.

4

Authorisation for performing duties of cashier by deputing a permanent Assistant/ UDC/LDC on an year to year basis and also for waiving the requirement of fidelity Bonds for short term up to four months.

AS  Chairman

5

For making short term arrangement for cash disbursement by nomination of a permanent Assistant / UDC/ LDC up to fourteen days by waiving the requirement of fidelity bond, when the regular cashier is on leave/training.  
(Authorisation of permanent Assistant/UDC/LDC as cashier up to  four days has been delegated to F&BO)

AS

6

Extension of deputation term  in excess of normal term.  

(a) For Gr. A posts  
(b) For Gr. B posts  and Gr. C posts  
(where Secretary is the appointing authority)

 

JS  AS Secy.- Chairman  
Secy. 

7

Extension of deputation term in excess of second year after completion of normal term

JS  AS Secy.- Chairman

 

8.

DPC proposals to UPSC

JS

9.

Requisition to UPSC for filling up of posts on Direct Recruitment basis

JS

10.

Approval for de-reservation proposal

JS

11.

Grant of leave to ex-cadre staff where AS/Secretary is the leave sanctioning authority

AS / Secy.

 BRANCH :       ADMINISTRATION  
 SECTION    :    ADMN-IV  

Sl  No

 Type of Cases

Channel of Submission  As approved

1.

Medical reimbursement of claims and grant of permission for medical Treatment  

i) Secretary/ Honable Members / Honable Chairman cases and all Emergency Treatment 

ii) JS level and up to AS level

 

JS(A)- AS(AAGS)-Chairman  

JS(A)- AS(AAGS)-Secretary

2.

All advances like Motor Car, PC Adv., HBA, GPF, LTC adv. And claims.  

i)  Secretary/Honable Members/Honable Chairman cases.  

ii)  JS & AS level cases  

iii) For all group B and group A officers upto DS level

 

 
JS-AS-Chairman

 
JS-Secy.

JS

Note:  All other cases will be put up to Secretary/Chairman on similar lines.  However, the cases of  Officers below  the level specified above will be  dealt as per delegation of financial powers with-in the Administration Branch.

BRANCH   : ADMINISTRATION 
SECTION  : ADMN-V 

Sl  No

 Type of Cases

Channel of Submission  As approved

1

Promotion of Gr.D to LDCs  
(Under Regulation 7A of UPSC (Staff) Regulations)

AS-Chairman