Statement of information/documents required to be furnished to the Commission with the proposal for convening the SCMs for promotion to the IAS/IPS/IFS
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1.
Vacancies:
A copy of order of the Govt. of India clearly
determining the vacancies for the years for which the Select Lists are
required to be prepared.
2.
Seniority List:
A complete and published seniority list of State Civil/Police/Forest
Service officers from amongst the promotions are to be made to the IAS/IPS/IFS
indicating the date of birth, date of confirmation, status of SC/ST, date of continuous
appointment in the qualifying grade of SCS/SPS/SFS etc.
3.
Eligibility List:
Eligibility list (year-wise eligibility lists where applicable) of
officers required to be considered by the Selection Committee as per Annexure
3.1 (SCS), 3.2 (SPS) & 3.3. (SFS).
Bio Data in respect of Non-SCS officers as per the format in Annexure
3.4. A consolidated
statement of Non-SCS officers proposed for consideration of the Selection
Committee as per the format in
Annedxure 3.4-A.
4.
Statement of disciplinary
cases/penalties etc:
The latest position of disciplinary/criminal proceedings pending
against the eligible officers indicating the brief facts and nature of charges
as well as the date of issue of charge-sheet to the officer concerned/date of
filing the charge-sheet in the court of law as per the format in Annexure 4.1.
In case any of the DE/DP etc. has resulted in the imposition of
penalty, the details of such penalties may also be provided as per the format
in Annexure 4.2.
5.
Integrity Certificate:
The integrity certificate certifying/ withholding the integrity of the
eligible officers duly signed by the Chief Secretary. The reasons for
withholding the integrity of the eligible officers may also be indicated
alongwith brief details thereto as per the format in Annexure 5.
6.
Adverse remarks/entries in ACRs:
A statement of communication of adverse remarks in the ACRs of the
State Service officers and representations against such remarks as per DPAR OM
dated 07.07.1981 as per the format in Annexure–6.
7.
ACR dossiers:
Complete ACR dossiers of the eligible officers together with a
statement giving the year-wise availability of ACRs to be furnished with the
proposal. If some of the ACRs/Part
ACRs are not available, a certificate indicating the valid reasons as
contained in Govt. of India (DOPT) OM dated July, 1988 may be added in the
respective ACR dossiers. A
consolidated statement giving the status of Non-availability of ACRs and the
reasons thereof may also be furnished to the Commission as per the format in
Annexure 7.
8.
Court directions:
A statement of court cases and court orders (interim or final) having a
bearing on the Select List indicating the brief facts and the relevance of the
court case to the Select List be furnished as per Annexure 8.
9.
Composition of SCM At
the time of meeting a certificate may also be furnished to the effect that the
officers of the State Govt. attending the SCM are exactly in accordance with
the revised composition of Selection Committee specified in the Regulations of
the IAS/IPS/IFS promotion Regulation and these officer are
members of an
All India Services as per Annexure 9.
10.
No Relation Certificate:
Before the start of the Selection Committee Meeting, the members of the
Selection Committee are required to sign a No Relation Certificate certifying
that none of his/her close relatives are being considered by the Selection
Committee and that he is otherwise also not interested in any particular
candidate. The Members of the
Selection Committee representing the State Government may be informed of this
requirement and a certificate to this effect may also be obtained from them in
advance and furnished to the Commission as per Annexure-10.
11.
Contact
details: The name,
designation, telephone numbers of the members of the Selection Committee
representing the State Govt.
12.
In case of Non-SCS officers in addition to paras 1, 3 to 10 above,
a certificate may also be furnished to the effect that the Non-SCS officers
recommended by the State Govt. are of
outstanding merit and ability, hold gazetted post in substantive
capacity and have completed not less than 8 years of continuous service under
the State Govt. on the 1st day of January of the year of the Select
List in any post which has been declared equivalent to the post of Deputy
Collector in the State Civil Service as per the format in Annexure 11.
A copy of the order declaring the equivalence of Non-SCS posts under
the State to the post of Deputy Collector may also be furnished.
ANNEXURE-4.1
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Annexure
3.1 (SCS)
Particulars
of State Civil Service Officers who are eligible for consideration for
promotion to the IAS in their order of seniority as on Ist January of the
Select List Year.
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S. No. |
Name of Officers (S/Shri) |
Whether SC/ST/ OBC |
Date of Birth |
Date of appointment in the State Civil Service |
Date of Confirmation in the State Civil Service |
Date of continuous officiation in the Post of Dy Collector or Equivalent |
Remarks |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
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Note : 1. It may be mentioned that all officers who are eligible as on the 1st of January of Select List
Year and available for promotion on the day of the SCM or 31st December of Select List year
(whichever is later) is to be included in the Eligibility List.
2. If any officer is being excluded in the Eligibility List but his name figures in the Seniority
List, the reasons for his exclusion may be indicated.
3. Similarly, in case any officer is being included in the Eligibility List but his name does not figure in the Seniority List, the reasons for his inclusion may also be indicated.
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Annexure
3.2 (SPS)
Particulars
of State Police Service Officers who are eligible for consideration for
promotion to the IPS in their order of seniority as on Ist January of the
Select List Year.
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S.No. |
Name of Officers (S/Shri) |
Whether SC/ST/OBC |
Date of Birth |
Date of appointment in the State Police Service |
Date of Confirmation in the State Police Service |
Date of continuous officiation in the post of Dy S.P. or Equivalent |
Remarks |
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1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
Note : 1. It may be mentioned that all officers who are eligible as on the 1st of January of Select List
Year and available for promotion on the day of the SCM or 31st December of Select List year
(whichever is later) is to be included in the Eligibility List.
2. If any officer is being excluded in the Eligibility List but his name figures in the Seniority
List, the reasons for his exclusion may be indicated.
3. Similarly, in case any officer is being included in the Eligibility List but his name does not figure in the Seniority List, the reasons for his inclusion may also be indicated.
Annexure
3.3 (SFS)
Particulars of State Forest Service
Officers who are eligible for consideration for promotion to the IFS in their
order of seniority as on Ist January of the Select List Year.
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S No. |
Name of Officers (S/Shri) |
Whether SC/ST/ OBC |
Date of Birth |
Date of appointme-nt in the State Forest Service |
Date of Confirmation in the State Forest Service |
Date of continuous officiation in the posts included in State Forest Service |
Period of training in a diploma course in FRI & College, Dehradun or such other training approved by the Central Govt in consultation of UPSC in any other institutions |
Date of joining of such training |
Remarks |
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Note
: 1.
It may be mentioned that all officers who are eligible as on the 1st
of January of Select List Year and available for promotion on the day of the
SCM or 31st December of Select List year
(whichever is later) is to be included in the Eligibility List.
2.
If any officer is being excluded in the Eligibility List
but his name figures in the Seniority List, the reasons for his exclusion may
be indicated.
3. Similarly, in case any officer is being included in the Eligibility List but his name does not figure in the Seniority List, the reasons for his inclusion may also be indicated.
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ANNEXURE-4.1
|
S.No. |
Name
of the Officers (S/Shri) |
Date
of issue of charge sheet to the officers |
Brief
facts and Nature of Charges |
Present
Status |
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(B)
Details of Criminal proceedings pending
against eligible officers.
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S.No. |
Name
of the Officers (S/Shri) |
Date
of filing of charge sheet before
the Court |
Brief
facts & Nature of Charges |
Present
Status |
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Note : The Proceedings are deemed to be pending only if a charge sheet has already been served upon the officer/filed in a Court of Law as laid down in the Promotion Regulations [Explanation I under Proviso to Reg. 5(5)].
Annexure 4.2
DETAILS
OF PENALTIES IMPOSED ON ELIGIBLE
OFFICERS DURING THE LAST 10 YEARS
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S.No. |
Name
of Officer(s) (S/Shri) |
Year
in which offence is committed |
Date
of issue of Charge Sheet |
Date
on which penalty imposed |
Nature
of penalty |
Period
of Currency of the penalty
and the date when the currency of
penalty will be over. |
Whether
any appeal has been filed and if so whether there is any interim
stay/stay. |
remarks |
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Annexure-5
Format
for Integrity Certificate *
A. Format for certifying the Integrity Certificate
Dated
:
INTEGRITY
CERTIFICATE
The
State Government certifies
the integrity
of following officers with reference to the entries in his/their
Annual Confidential Reports:-
S.No. Names
(S/Shri)
Chief
Secretary to the Government
B.
Format for withholding the Integrity Certificate.
Dated:
INTEGRITY
CERTIFICATE
The
State Government withholds
the integrity
of following officer(s) for the
reasons indicated against each :-
|
S.No |
Names (S/Shri) |
Reasons
(in brief) for withholding the integrity
certificate |
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Chief
Secretary to the Government
* Note : Please refer to GOI’s instructions No. 14/23/65-AIS(III) dated 28.07.1966, No.17/3/70-AIS(III) dated 26.05.1970, No. 14015/18/99-AIS dated 27.10.1999 & F.14015/18/99-AIS(I) dated 27.10.2001.
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Annexure
–6
Certificates
regarding communication of Adverse remarks in respect of eligible Officers *
(i)
Adverse remarks in the character rolls of the following eligible
officers have not been communicated by the State Govt to the officers
concerned.
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S.No. |
Name
(S/Shri) |
Period
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(ii)
Adverse entries in respect of the following eligible officers have been
communicated but no representations have been so far received from the
officers concerned but the time limit to represent is not yet over.
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S.No. |
Name
(S/Shri) |
Period
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(iii)
Representations against adverse entries in respect of the following
officers have been received within the stipulated time but the decision of the
State Government is yet to be taken.
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S.No. |
Name
(S/Shri) |
Period
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*Note
:All India Service Manual Part-II Edition (GOI instructions-8-page 58) may be
referred.
Statement
regarding availability of ACRs of eligible
Officers *
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S.No. |
Name
of Officers (S/Shri) |
Period
of Missing ACRs |
Reasons
for missing ACRs |
Whether
a certificate has been placed in the dossier for missing ACRs indicating
reasons thereof |
Remarks |
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*
Note : (i)
Govt. of India’s instruction No.F.15015/7/88-AIS(I) dated 22nd
July, 1988.
(ii)
For ACRs written/recorded in regional language, an authenticated
English translation of the ACRs may also be forwarded alongwith the ACRs in
original. The authentication of the translation
may kindly be done by an officer not
below the rank of Secretary/Principal Secretary to the State Govt.
A
Statement showing Court Cases and Court orders
having bearing on the Select List
|
S
No. |
Name
of Applicants (S/Shri) |
Case
No. |
Name
of Court |
Date
of Orders & Compliance Date |
Directions
(in brief) |
Whether
appeals have been filed and if so whether stay orders have been
obtained. |
Implications
on the current Select List |
Whether
a copy of the orders has been enclosed |
Remarks |
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