PROFORMA-B
Annexure – I
(Para 4.2.1)

1

Name of Ministry/Department/Office

2

Names and designation of members of the Departmental Promotion Committee
(copy of the orders constituting the DPC to be attached)

Name

Designation

Office

Tele No.

1

2

3

4

3

Grade or post to which promotion is to be made

Designation

Classifcation

Scale of Pay

No.of posts in the grade  filled/ unfilled

Total No. of Posts filled on ad-hoc basis

No of regular vacancies falling in promotion quota

Total

Pmt.

Temp

Total

Existing

Anticipated for current year panel only

1

2

3

4

5

6

7

4

Year-wise break up of the number of regular vacancies indicated in column 7 of item 3

Year

General

SC

ST

Total

5

Recruitment Rules for the grade/post:

a

Date on which the Recruitment Rules were notified  in the Gazette of India and UPSC reference under which they were approved.

b

Method of recruitment prescribed:

i.

                % direct recruitment

ii

                %  Promotion

iii

                 % deputation/transfer

c

Whether an up-to-date copy of the recruitment rules has been enclosed.

(This should invariably be sent for reference).   If any changes in the recruitment rules have been agreed to by the Commission after they were notified, details should be attached.

              If, after the approval of the recruitment  rules any other post has been created which should normally be included in the field of promotion, give details.

6

Grade or posts from which promotion is to be made

Designation

Classification

Scale of Pay

Service prescribed for eligibility for promotion.

1

2

3

4

7

UPSC reference No. under which promotion to the grade/post was last  considered.

8

Seniority List

a

Whether the seniority list as in the prescribed proforma (attached) has been enclosed.  If there are more than one feeder grade, enclose separate seniority lists for each grade together with combined Seniority list.

b

Whether all eligible officers including those belonging to SC/ST and those on deputation etc. are included and whether those belonging to SC/ST and those who are on  deputation are clearly indicated in the  Seniority List.

c

Whether the list, before finalisation was circulated to all concerned.

d

Whether there are any officers whose Seniority has not been finalised.  If so, give details.

e

Whether the seniority list has been duly authenticated by an officer not below the rank of  Under  Secretary to the Govt. of India.

f

Whether the list has undergone any changes hence it was last placed before the DPC.  If so, five details ( in the Proforma attached).

9

An eligibility list showing separately officers who are eligible for different years for which the Select List is to be prepared should be drawn up and enclosed.  The eligibility list for past years should be drawn up as on the 31^st December of the year for which the panel is drawn.  In cases where there are more than one feeder grade for which no specific quota have been earmarked, a common eligibility list should be forwarded.

10

Character Rolls

Complete and uptodate character rolls of all the eligible officers are required.

a

Whether a list ( in duplicate) has been attached showing the names of officers whose character rolls are enclosed with this reference ?

b

Are the character rolls complete and up-to-date?  (Character rolls should be sent only after they have been completed).

11

Integrity Certificate:

a

Whether an  Integrity Certificate in terms of the instructions contained in DOP&T OM No.1/9/71-Estt(D), dated 22.1.1972 has been enclosed

b

Whether there are any officers against whom vigilance proceedings are either pending or contemplated, if so please indicate their names. (If the space is insufficient please attached separate sheet).

12

Self contained note for the DPC

Whether a self-contained note for the DPC explaining the proposals for promotion, has been enclosed.

13

Check List

Whether a check list in terms of the DOP&T OM No.22011/6/86-Estt(D), dated 30.5.1986, has been enclosed.