CHECK-LIST
FOR PROMOTION CASES
[Reference:Annexure-III
to DoP&T Office
Memorandum No.22011/5/86-Estt(D)
dated 10.4.1989]
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1.
COMPLETION
CERTIFICATE
Whether certificate from the designated officer (Joint Secretary/ Additional Secretary or equivalent) that the proposal is complete as per DoP&T Check-List has been enclosed.
2.
RECRUITMENT
RULES
(a)
Whether already notified.
(b)
Whether up-to-date, complete and legible copy enclosed.
(c)
Whether rules are applicable on the date of occurrence of vacancy.
(d)
Does it provide
for promotion on selection basis.
(e)
Whether promotion is from Group ‘B’ to Group ‘A’.
(f)
Whether promotion within Group ‘A’.
(g)
Whether RRs provide association of UPSC with DPC.
(h)
Has the Ministry/Department reviewed the Recruitment Rules which are in
force for more than five years as required by the instructions of the DoP&T
O.M.No.AB-14017/12/87-Estt(RR) dated 18.3.1988 read with
O.M.No.AB-14017/2/97-Estt(RR) dated 25.5.98
(i)
If the review of the
Recruitment Rules requires amendments, whether the amendments have been notified
as per the procedures (copy of the notification to be enclosed).
3.
RELAXATION
(a)
Whether any relaxation involved.
(b) If
so, whether DoP&T consulted and a copy of notes/ correspondence exchanged
with DoP&T enclosed.
4.
DPC
PROFORMA
(a) Whether proforma for referring DPC proposals to the UPSC as annexed to the DoP&T Office Memorandum No.22011/5/86-Estt(D) dated 10.4.1989 enclosed.
(b)
Whether signed by competent officer.
(c) Whether all columns filled properly.
(d)
Whether composition of DPC indicated in proforma is as prescribed in the
RRs/administrative orders issued by the Department (copy of order, if
applicable, to be enclosed).
5.
SENIORITY
LIST
(a)
Whether complete and up-to-date
seniority list of officers in the feeder grade furnished in the proforma as
prescribed by the DoP&T Office Memorandum No.22011/5/86-Estt(D) dated
10.4.1989.
(b)
Whether separate seniority lists/combined seniority list of all feeder
grades furnished (in case more than one feeder grades exist).
(c)
Whether all the officers who were in position as on the crucial date
(including those who have since retired/expired) have been included in the
Seniority List.
(d)
Whether the seniority list is certified to have been circulated to all
concerned before finalisation.
(e)
Whether duly authenticated by an officer not below Under Secretary rank.
(f)
Whether there is any discrepancy.
(g)
Whether UPSC reference number given under which officers
appointed/recommended.
(h)
Whether changes in seniority list since the last DPC have been indicated.
6.
ELIGIBILITY
LIST
(a)
Whether educational qualifications prescribed for direct recruitment
applicable to promotees or otherwise specifically prescribed.
(b)
If so, whether details of educational qualifications of officers given.
(c)
Whether educational qualifications possessed by the officers in the zone
of consideration match with those prescribed in RRs.
(d)
Whether separate year-wise eligibility list for preparation of year-wise
panels given, wherever applicable.
(e)
Whether all the officers who were in position as on the crucial date
(including those who have since retired/expired) have been included in the
Seniority List.
(f)
Whether the date of regular appointment to the feeder grade is shown in
eligibility list in case eligibility criteria for promotion inter-alia
contemplates counting of such service in next below grade.
(g)
Whether the required number of officers in consideration zone (including
SC/ST in the extended zone) available.
7.
OCCURRENCE
OF VACANCIES
(a)
Whether date and manner
of occurrence of vacancies given.
(b)
Whether details of anticipated vacancies, if any, given.
(c)
Whether copy of order furnished in case of new creation of posts/
proceeding of the incumbent on deputation for more than one year.
(d)
Whether copy of order furnished in case of change of designation, if any,
from that given in RRs.
(e) Whether
reservation position as per DoP&T Office Memorandum
No.36012/2/96-Estt(Res) dated
2.7.1997 given (for Group ‘B’ to ‘A’).
(f)
Whether a certificate from the Liaison Officer (SC/ST) of the
Ministry/Department to the effect that the number of posts reserved for
SC/ST have been checked by him and found to be in order has been enclosed.
8.
SELF
CONTAINED NOTE FOR DPC
Whether a
self-contained Note for DPC duly signed by an officer not below the rank of
Under Secretary furnished.
9.
ANNUAL
CONFIDENTIAL REPORTS
(a)
Whether ACRs of officers are written calendar year-wise or financial year-wise.
(b)
Whether ACRs furnished for all eligible officers along with a detailed
statement (as per Annexure IV of DoP&T Office Memorandum
No.22011/5/86-Estt(D) dated 10.4.1989) in respect of each officer showing
year-wise availability of ACRs.
(c)
Whether ACRs are up-to-date with reference to year of panel as prescribed
vide DoP&T Office Memorandum No.22011/9/98-Estt(D) dated 8.9.1998 (Model
Calendar for DPCs).
(d) Any
incomplete ACRs? Position to be
indicated on a separate sheet with reasons for missing/incomplete ACRs.
(e) Is
there any ACR which has not been reviewed/accepted by the Reviewing
Officer/Accepting Officer? If so,
whether details of such ACRs and reasons for non-review etc have been given.
10.
INTEGRITY
CERTIFICATE
(a)
Whether Integrity Certificate in prescribed form (as per format provided
in paragraph 4.2.5 of the DoP&T Office Memorandum No.22011/5/86-Estt(D)
dated 10.4.1989) given in respect of the eligible officers.
(b)
Whether recorded by an officer of Deputy Secretary rank.
(c)
Whether recorded for all eligible officers, specific by name.
(d)
Whether a formal certificate given in respect of officers, if any, whose
integrity certificate is withheld.
11.
VIGILANCE
CLEARANCE
(a)
Whether Vigilance Clearance in respect of eligible officers given
specifically (as required vide DoP&T Office Memorandum No.22011/4/91-Estt(A)
dated 14.9.1992).
(b)
Whether names of officers, if any, not clear from vigilance angle given.
(c)
Whether charge-sheet served/prosecution sanction issued on all the
officers not clear from vigilance angle.
12.
PENALITIES
Whether a
statement showing major/minor penalties if any imposed upon the eligible
officers during last ten year has been enclosed.
13.
PREVIOUS
DPC
(a)
Has UPSC reference number, if any, for previous DPC, given.
(b)
Whether all officers recommended by the previous DPC have been promoted
(copy of orders to be enclosed).
[Note:-A fresh panel for the same year/grade during the currency of the previous panel could be prepared in terms of instructions contained in paragraph 6 of the Department of Personnel and Training Office Memorandum No.22011/9/98-Estt(D) dated 8.9.1998 (Model Calendar for DPCs). However, it shall be ensured that officers included in the earlier panel are promoted before officers from the next panel are picked up].
14.
MODEL
CALENDAR FOR DPCs
(a)
Whether the crucial date for determining eligibility has been taken as
1st January as provided in the DoP&T Office Memorandum No.22011/9/98-Estt(D)
dated 8.9.1998 read with DoP&T Office Memorandum No.22011/3/98-Estt(D) dated
17.9.1998. (Applicable for
vacancies pertaining to the year 1999/1999-2000 onwards).
15.
ADDITIONAL
POINTS FOR REVIEW DPC (if
applicable)
(a) Whether
proposal for Review DPC is covered by DoP&T guidelines dated 10.4.1989.
(b) Whether copy of the court order/judgement on the basis of which Review DPC
has been proposed is furnished.
(c)
Whether copy of order (revising the seniority/expunging the adverse
remarks etc) necessitating the review has been furnished.
(d)
Whether a detailed Note for DPC giving reasons for review has been
furnished.